Early Employee NetID Request System:
Early Employee NetID Request System is an enterprise self-service tool that enables an employee (faculty or staff) who has not been on-boarded through RIAS to submit a request to obtain a digital identity at Rutgers University. The request will be processed by the appropriate campus help desk. The employee will then be notified with instructions to obtain and activate their digital identifier called a NetID.
Who can make a request for a new employee ?
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Any full-time, active employee may prepare this request on behalf of a new employee.
What is the process for on-boarding new employees?
- It is recommended that new employees be on-boarded as soon as possible and well in advance of their start date in order to ensure access to electronic systems at the university on the employee's first day of employment.
- HR can only approve a request to hire after all the necessary data has been submitted. This includes, but is not limited to, first name, last name, date of birth, SSN, and a signed offer letter.
- The Section I of the federal I-9 Employment Eligibility Verification Process may be completed in advance of an employee's start date, but MUST be completed by the end of the employee's first day of employment. Section II of the I-9 process, in which employees present appropriate documentation to verify their identity, MUST be completed within 3 days of the employee's first day of work. For more information about the I-9 process, please visit https://uhr.rutgers.edu/uhr-units-offices/operations/i-9-and-e-verify, or for a list of acceptable documents to complete Section II of the I-9 process, visit https://uhr.rutgers.edu/sites/default/files/userfiles/ListofAcceptableDocuments.pdf.
How will I know when this request has been processed?
The Request System will send both the preparer and the new employee a notification email to the addresses we have on file.
