What is Early Employee NetID Request System?
The Early Employee NetID Request System is an enterprise self-service tool designed for faculty or staff who have started the onboarding process with Human Resources (HR), but whose employee record has not yet been released from HR systems to the Identity Management systems for NetID creation.
This system allows eligible employees to submit a request on behalf of a newly hired employee for a Rutgers digital identity, with the expectation that the employee record will eventually be provided by the HR system to the Identity Management system. Requests are reviewed and processed by the appropriate campus Help Desk. Once processed, the employee receives instructions for activating their NetID.
Who Can Submit an Early Employee NetID Request?
Any full-time, active Rutgers employee may prepare and submit an Early Employee NetID request on behalf of a new employee.
Please ensure that the employee's information is entered exactly as it appears in the HR system, including their name, date of birth, and Social Security Number (SSN). Accurate information helps ensure successful data matching when HR transmits employee data to the Identity Management system. HR should provide the information to the Identity Management system as soon as possible and within 90 days.
What is the Onboarding Process for New Employees?
New employees should ideally be onboarded as early as possible and well in advance of their start date in the HR system to ensure access to all required employee services on their first day of employment. The Early Employee NetID Request System should only be used when the standard HR onboarding process cannot be completed on time.
HR Approval Requirements
Human Resources can approve a hiring request only after all required information has been submitted, including:
- First name
- Last name
- Date of birth
- Social Security Number (SSN)
- Signed offer letter
I-9 Employment Eligibility Verification
The federal I-9 Employment Eligibility Verification process must be completed in accordance with HR guidelines. Additional information is available at: I-9 and E-Verify Information .
How will I be notified when my request has been processed?
Once the request has been processed, the system automatically sends notification emails to:
- The request preparer
- The new employee
Notifications are sent to the email addresses provided in the request system.
