Guest Request System
The Guest Request System is an enterprise self-service application that enables individuals who are not directly affiliated with Rutgers University to request a digital identity (NetID). This system streamlines the submission, approval, and processing of guest access requests.
A Guest submits a request through the system, which is then routed to the appropriate Sponsor for approval. Once approved, the request is processed by departmental Guest Administrators. Upon completion, the guest is notified and provided with instructions to activate their digital identity, known as a NetID.
Definitions
Guests
Guests are individuals who are not employed by, enrolled at, or otherwise formally affiliated with Rutgers University as faculty, staff, or students. Guests may include, but are not limited to:
- Visiting scholars
- Visiting faculty or staff
- Contractors
- Vendors
- Volunteers
Guest Sponsors
Each Guest must have an eligible Sponsor who is responsible for approving the guest's request. Sponsors must have a legitimate business or academic need for the guest to be granted access and are accountable for:
- Approving the guest's role and NetID request.
- Ensuring access is appropriate for the guest's responsibilities.
- Requesting the expiration or removal of the guest role and NetID when the guest's assignment ends.
Digital Identity (NetID)
Once a guest request is approved and processed, a Guest Role is established and a
NetID is assigned.
The guest receives instructions to activate the NetID by establishing a password.
The NetID is used to authenticate and access authorized Rutgers University systems and services.
Services and Access
Guests are granted limited access to Rutgers University online resources. The specific services and level of access are determined by the application and service owners. Guests should work with their Sponsor to identify which services are required and appropriate for their role.
Examples of services that may be available to Guests include:
- Rutgers University ID Card
- RU Wireless
- Email System (ScarletMail)
- VPN
Policy
All guest access and NetID provisioning are governed by the
Rutgers Guest Role and NetID Policy.
Compliance with this policy is required for all Sponsors,
/guest/guestadminfaq.htm">Guest Administrators, and Guests.
